OVERVIEW

 

Revel and Joy Events is seeking an enthusiastic and passionate Associate Wedding Planner to lead the planning, design and coordination for 2024 weddings. The Associate Planner will take the lead for RJE’s “Wedding Management and Design” service detailed below. This role will be a great fit for an experienced event professional seeking part-time contract work, with the potential to grow into full-time.  We’re seeking an individual who can ideally commit to up to 6-8 weddings annually.  Please note that is not an entry level role and requires a minimum of 3-5 years wedding industry experience.

 

RESPONSIBILITIES MAY INCLUDE

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Below we have outlined anticipated responsibilities associated with “Wedding Management and Design” services.  Scope of work may shift and will be discussed on a per project basis.

 

• Prospective Client Calls: Join the owner on Zoom calls with prospective clients to assess whether it’s a good fit for a proposal. Evening availability is often required for scheduling.

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• Internal Check Ins: Meet with the owner weekly for internal check in meetings.  Check ins may move to bi-monthly as training and experience progress.

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• Client Lead: Serve as the client lead for all phases of the scope of work for each assigned wedding contract.

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• Internal Task Management: Work within RJE’s internal project management system (Asana) to track all processes and to do’s.

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• Client Portal Management: In collaboration with the client, keep each client’s planning portal (housed on Google Drive) up to date with all planning details. Google Drive templates are provided for all phases of planning.

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• Client Meetings: Independently lead each client’s series of pre-determined planning meetings.  A typical meeting series may include up to ten meetings, including venue site visits and design meetings. The majority of meetings will take place virtually on Zoom.  Each client’s meeting schedule will be discussed before going to contract and dates will be scheduled at least one month in advance.  For any client-requested meetings outside of the agreed upon scope of work, the Associate will be paid an additional hourly rate.  

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• Wedding Design: Issue a design questionnaire to each client and lead design-focused consultations. The Associate will collaborate with the owner to create a design blueprint for each wedding client to ensure each design is cohesive and align with RJE’s design standards.  The blueprint will consist of a color story, mood board, and visual details for each phase of their wedding day design.  A template will be provided in Canva and the owner will help advise on design decisions. Rental management may be a component of the design, depending on the client. Floor plan creation will be a part of the design phase, working in coordination with the client's venue and vendors.

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• Emails: Remain available to the client for ongoing email communication. Expectation for email response time is 48 hours within business hours.  RJE will provide a number of email templates to work from, and email automations will be set in place for client reminders.

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• Timeline Creation: Create and manage each client’s timeline, housed in Timeline Genius.  RJE will provide templates and the owner will review all timelines to ensure a smooth flow to the day.

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• Vendor Coordination: Beginning 3 months out, lead the coordination process with vendors to ensure that everyone is on the same page regarding timeline and logistics. The Associate will be copied on all email communications and will take the lead on vendor communication during this time.  The Associate will attend all final logistics calls with the client’s vendor team.​

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• Ceremony Rehearsal: Lead a ceremony rehearsal, typically the day prior to the wedding, and requiring up to 90 minutes of time on-site.

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• Wedding Day Lead: Typically 8-10 hours required on-site for leading the wedding day team, alongside a minimum of two day-of event assistants.  

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• Additional Wedding Day Support: Opportunities for day-of support for events led by the owner.

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The Associate Will Not Be Responsible For:

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• Any wedding planning responsibilities that fall outside of each client’s scope of work.

• Marketing and social media efforts.

• Prospective client lead management.

• Proposal and contract creation (the Associate will attend prospective client Zoom calls for qualified leads and review each proposal before being sent out).

• Day-of contractor staffing and training.

 

Training Period:

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• There will be a 1-2 month onboarding period where we’ll cover roughly 20-30 hours of training on all systems and planning processes.  Training will include a mix of Zoom and in-person meetings, as well as pre-recorded training videos.

 

DESIRED SKILLS

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• Minimum five years experience within the wedding and events industry.

• Minimum three years experience in a client-facing, event planning role.

• Comfort and familiarity with the luxury wedding market.

• Experience in some or all of the following online tools: Asana, Google Drive, Canva, BeMerri, Timeline Genius.

• Organized and detail oriented.

• Able to manage one's own time efficiently as the majority of work will be done remotely.

• Creative thinker and a natural problem solver.

• Cool under pressure and able to work through challenges with poise.

• Optimistic and a positive attitude.

• Strong communicator, both written and verbal. Commitment to prompt response time.

• Comfort in working independently and experienced in leading a team.

• Not afraid to speak up and ask questions.

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LOCATION

 

This role will be primarily remote, with the option to work in-office in Belmont, MA when needed.  Candidates must be located within 1 hour of Boston, MA and willing to travel within a 2 hour radius around New England for events. 

 

TIME COMMITMENT

 

The time commitment will vary based on the scope of the project, but on average we anticipate a base commitment to be 50-60 hours per wedding.

 

The Associate will be asked to attend a weekly check-in with the owner, which may turn to bi-monthly over time.

 

While the majority of work will take place remotely, occasional in-person client meetings may take place with advance scheduling.  Must have flexibility for both weekday daytime and evening availability to meet with clients and vendors.

 

Total number of events are not guaranteed, we are aiming to book up to 6 events for this role in the 2024 season.  If desired, the associate planner may also assist the owner on additional events as part of the day-of team.

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We hope to onboard this role this fall/early winter and begin working with clients as early as January 2024.

 

COMPENSATION

 

For each project, the Associate will be compensated a percentage of each event contract that they take on, paid in three installments throughout the course of each project.  All travel costs associated with the scope of work will be covered.

 

The training period will be compensated at the rate of $35.00 per hour.

 

The Associate will be encouraged to attend industry networking events, with the cost to attend covered by the Company.
 

HOW TO APPLY

 

Email owner Elaina Crugnale at elaina@revelandjoyevents.com with your resume and a thoughtful cover letter (cover letter can be shared in the body of the email) sharing your interest in this role.

 

In the cover letter, please share:

• Why you believe you may be a great fit for this role

• What you feel is the most rewarding part of a wedding day

• What you feel is the most challenging part of a wedding day

 

Written communication will be a key component to this job, applicants who do not provide a cover letter will not be considered for this role.