OVERVIEW

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Revel and Joy Events is seeking an Administrative Event Assistant to work alongside it's owner, Elaina Crugnale, to aid in day-to-day operations and planning of client events. This is a part-time, primarily remote role, with the possibility for occasional hybrid work at our home office in Belmont, MA. There is also potential to assist on-site at events throughout the year, though not a requirement. This role may be a great fit for an event professional with a flexible schedule who is looking to supplement their full-time job or add to their part-time/contract work. 

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TASKS MAY INCLUDE

 

• Assisting with client onboarding, including creation of Google Drive folders, planning documents, and personalized client-facing websites.

• Contacting event providers to inquire about availability, rates, and preliminary information on behalf of clients. Depending on the client, this may include a predetermined list of venues/vendors supplied to you for outreach, and may also involve research to find new partners. Consolidate information in in easy-to-follow summaries that are ready to share with clients (template provided).

• Contacting hotel properties to request room block availability and creating a comparison of rates, locations, and amenities for event guest accommodations. When hotel blocks have been established, following up with properties to request rooming list updates periodically.

• Drafting design plans with the help of client questionnaires and existing Canva templates.

• Conducting research for design concepts seen in the client's design plan in order to source rentals and purchases. Reaching out to vendor partners for availability, pricing, and sourcing images for design plans.

• Updating event timelines, check lists, and other planning documents using notes taken during client meetings and updates shared via Google Drive.

• Creating and maintaining client wedding websites, primarily using the platform www.withjoy.com

• Maintaining and updating guest list information for the purposes of save the date and invitation addressing, seating chart creation, and other guest list related elements.

• Completing vendor questionnaires and forms with details found in the client’s planning profile.

• During extended out of office periods (and with plenty of advance notice), covering client and vendor email response and and keeping essential tasks moving.

• On occasion, potential to attend client planning meetings (virtual or in person) to assist with preparation, note taking, and debriefing.

• Option to participate in social media content creation (not required, but available if there’s interest).

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If located within 30 miles of Belmont, MA, in-person opportunities for:

• Assembling and post marking save the dates and invitation suites

• Pre-event preparation; packing and assembly of event materials

• On-site event assistance

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DESIRED SKILLS

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• Experienced (or a quicker learner) in the following online tools: Google Drive, Canva, Aisle Planner, Timeline Genius.

• Organized and strong attention to detail

• Able to manage one's own time efficiently, and comfort with using a time tracking app for tasks

• Creative thinker and natural problem solver

• Strong communicator, both written and verbal

• Comfort in working with minimal supervision

• Not afraid to ask questions and offer up new ideas

• Commitment to prompt response time (1-2 business days)

• Minimum three years experience within the events and hospitality industry. Experience in working for an event planner is a bonus but not a requirement.

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LOCATION

 

This role will be primarily remote, with the opportunity for occassional in-person work if located within 30 miles of Belmont, MA. Candidates do not have to be local to Greater Boston, but must be working on East Coast time zone. Many tasks are flexible to be completed during a time that works for your schedule, including nights, weekends and weekdays. Must have some weekday availability for a weekly virtual check-in and ability to manage some phone calls and emails during business hours (M-F, 9-5). If interested, option to join our day-of events team to assist in-person at events across New England (up to 12 events per year).

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HOURS

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This is a part-time role averaging 5-10 hours per week. Hours and tasks may vary week-to-week. Schedule will be mutually agreed upon and reevaluated regularly. This is a new role and as we're a small but growing business, tasks and time commitment are subject to change. 

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COMPENSATION

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$25 per hour for remote work and anticipating a $8,000 budgeted minimum for this role annually, with the potential to increase hours as more work becomes available and candidate’s schedule permits.

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HIRING TIMELINE

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February start desired, but flexible for the right candidate.​

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HOW TO APPLY

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Email Elaina Crugnale at hello@revelandjoyevents.com with your resume and a brief, thoughtful cover letter (can be in the body of the email) sharing your interest in this role. Strong writing + communication skills will be an  important part of this role, applicants who do not provide a cover letter of some kind will not be considered.