EXPERIENCE YOUR CELEBRATION
WITH JOY AND PEACE OF MIND
Are you juggling your career, time for family and friends, and planning an event?
You may be feeling some overwhelm over how to manage it all, and do it well. That's completely normal!
We're here to help so that you can experience the most joy and peace of mind while planning, hosting, and celebrating this once-in-a-lifetime occasion.
SERVICES WE OFFER
No set packages here! Every personal occasion is so unique, which is why we work with you to build a service package based on your unique planning needs. As a starting point, most of our clients typically fall into one of the below service categories:
CUSTOM PLANNING + DESIGN
FOR THE BUSY HOST WHO CRAVES A GUIDED, STREAMLINED EXPERIENCE
Comparable to "full" or partial" service, we customize these services to fit you and your needs. We'll build a package from the ground up, depending on where you are in the process.
EVENT MANAGEMENT
FOR THE PLANNER AT HEART WHO WANTS TO BE A GUEST AT THEIR EVENT
Comparable to "day" or "month-of" coordination, this service is perfect for those who want a little planning support and then a partner to take over as we near your event date.
" Deciding to hire Elaina was by far the best decision I made during the planning process.
Somehow, she was able to capture my vision and bring it to life. If anything went wrong that day, I wouldn't know because Elaina handled it. I will be forever grateful to her for the amazing work she did and the incredible support she gave me."
- Sara -
CUSTOM PLANNING + DESIGN
FOR THE BUSY HOST WHO CRAVES A GUIDED, STREAMLINED EXPERIENCE
This Service is Great Fit if You Are:
- Busy and limited on time
- Feeling overwhelmed by the planning process
- Planning a destination wedding in New England
- Hosting at a nontraditional venue, tented space, or private residence
- Simply want to enjoy the planning process and have a streamlined experience
How Does it Work?
Whether you're still searching for the perfect venue or already working with your dream team of vendors, we'll jump in to fully produce your event. Typically referred to as full or partial planning, this is service allows us to work hand-in-hand from start to finish. We'll provide streamlined decision making and step-by-step guidance so that you experience total peace of mind.
Services May Include:
Virtual Planning Portal
Regular Planning Meetings
Budget Setting + Expense Tracking
Finding a Venue
Curating Your Vendor Dream Team
Contract Negotiation + Review
Total Management of Venue/Vendor Communications
Personalized + Thoughtful Event Design
Wedding Day/Weekend Management
Planning of Ancillary Wedding Events (showers, brunches, rehearsal dinners...)
And more...
We completely customize our planning and design packages to your unique event. We'll guide you through a series of questions to determine what the best level of service might be!
" My only regret was that we didn't meet and hire Elaina sooner. She is a game changer.
I thought that I could handle all the moving parts but there was so much I didn't know. Elaina is a true professional; we hired her as a full service planner and always tell people it is the very best gift I have ever given myself. "
- Elyssa -
EVENT MANAGEMENT
FOR THE PLANNER AT HEART WHO WANTS TO BE A GUEST AT THEIR EVENT
This Service is a Great Fit if You Are:
- Looking for more than just a day-of coordinator
- Wanting to take the pressure off family + friends for helping out that day
- Enjoying the planning process but want access to a pro for questions
- Wanting to step out of planning mode as you get closer to your event
How Does it Work?
Typically compared to "month-of" coordination, our event management service gives you a hands-on partner in the months leading up to their celebration. You take ownership of planning with your vendors while we act as a resource along the way. Eight weeks before your event, we'll transition into the role as event manager so that you can enjoy your hard work.
Base Service Includes:
Virtual Planning Portal
Email Access and Planning Resources
Venue Walk-Through
Creation of Event Day Timeline
Assistance with Floor Plan Creation
Several Planning Meetings
Review + Confirm All Details with Venue and Vendors
Ceremony Rehearsal for Weddings
Day-of Event Management
The above services make up our "base" package. Your proposal can be further customized with added services: focused consultation, budget assessment, event design, vendor sourcing, and more.
BONUS
When booked 6+ months in advance, we'll include a complimentary 60 minute virtual consultation for feedback and guidance on any topic.
INVESTMENT
SERVICES BEGIN AT $3500
We recommend allocating 5 - 8% of your total budget toward Event Management and 10 - 14% toward Planning and Design. For events with 125 guests and a full team of vendors, total event costs tend to start at $50k.
HOW IS PRICING DETERMINED?
We assess a flat rate project management fee for our time. We do not charge a percentage of your total expenses or mark up other services.
To determine a flat fee, we take into account a number of things, including: where you are in the process, scope of work, location(s), guest count, and complexity of logistics. After we connect to learn about your event, we put together a custom service proposal that's tailored to your event.
YOU HAVE QUESTIONS...
WE HAVE ANSWERS!
How are your services different than a venue coordinator or catering manager?
Will working with a planner save us money?
It absolutely can. Hiring a planner is a front-loaded investment with long-term benefits and savings throughout the entire process. While I can't make any promises, I can confidently say that I have saved every single one of my clients money - equal to the amount of my cost of services - or more. But more importantly, I've saved them time and their peace of mind.
How do you compare to other planners in Greater Boston?
Every planner offers a unique set of experiences, skills, and values. We all have different backgrounds, approaches, and personalities as well. There is a planner out there for every budget and every style, and it's super important that you not only identify your need for a planner, but identify the right fit.
When is the right time to book?
It's never too early. For full service planning, the earlier the better. For other services, all we need to know is your date, venue, and anticipated guest count!
Do you travel?
We do! We are happy to travel for weddings and events throughout New England. Travel outside of the Northeast Region will depend on lead time and availability. All travel expenses are built into our flat rate fee.
What's required to book with you?
A signed contract and non-refundable retainer are required to reserve your date and make it official! When we issue a proposal for services, it's valid for a 2 week period, during which we will notify you if another inquiry comes in for your date and give you 48 hours before your date is released.
Are you insured?
Sure are! We carry general liability and personal property insurance.
Do you offer any discounts?
We offer a discount to non-profit organizations, active military, and veterans.